Now that you know the benefits of holding a kick off meeting, how about understanding, in practice, how to make an extremely productive meeting?
After all, one of the main problems of the market is the time that is wasted with useless meetings and that is not what you want, right? So follow our tips!
define the moment
The first step, of course, is to set a date for the meeting. That is, what is the best time to kick off?
This is the moment to consult with the client, understand the working conditions of the professionals at the moment and make sure that everyone is with the time, and the mind, focused on this meeting and not, for example, with the closing of another Project.
Choose those responsible
For the manager, it is also important to take into account who will be. The professionals who will participate in the kick off and. Of course, what jobs each of them will have to do.
Make sure this choice is based on what each employee has to offer. So that no one is “Left out” during the meeting or has no clear role. Which would be a real waste of time.
Organize the space (even virtual)
It is also important to ensure the productivity of the meeting.
Part of this job is knowing how to VP Security Email Lists organize the space where the kick. Off meeting will take place, making sure that everything is. Ready (either verifying the presentation or guaranteeing the equipment. For an online broadcast, for example) in order to minimize the loss of time.
drive the themes
The manager should also be responsible for leading the topics that will be discussed during the meeting.
Therefore, before the meeting, it is important to highlight what topics will be discussed and, during the meeting, to make sure that all issues are discussed at a certain time without being misplaced.
Prepare the closing
At the end of the kick off, it is up to the manager to clarify all doubts. And confirm the objectives of all those involved in the project .
At the end of the day, after the meeting, the ideal is that. The professionals already begin to exercise their respective functions and. Therefore, it is important that there are no doubts about what they should do.
It is also important to understand that there is no. Exact blueprint for what a kick off meeting should look like.
In this way, you can adapt this practice and its execution according. To the organizational culture of your company, the profile. Of the professionals and, also, the type of project that is being executed. The important thing is to align your entire team around a model that works.